The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Protocol, Visits and Events
The British Bilateral Embassy in Belgium is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a grade A1 Diary Secretary, Administrator & Events Assistant for the Private Office of the Ambassador.
This position would suit a self-starter with a keen eye for detail, who would work closely with the Personal Assistant & Events Manager to help run the Ambassador’s office and supporting events and main responsabilities will include:
Management of Ambassador’s Diary
- Setting up a large volume of appointments;
- Filter and respond to mail and daily invitations;
- Assist in drafting correspondence;
- Organise efficient and cost effective transport for the Ambassador;
- Setting up conference calls;
- Deputise in the absence of the PA and Events Manager.
Embassy Events Organisation
- Co-ordinate and compile guest lists;
- Issue invitations;
- Ensure effective liaison with the Residence team;
- Attend the events & welcome guests.
Support to wide Embassy
- Prepare agendas, record meetings, book rooms and assist with set–up;
- Provide support to the Deputy Head of Mission;
- Provide support to Embassy e.g. responsible for contacts database to ensure proactive and targeted networking;
- Provide administrative assistance to Embassy crisis team during a crisis.
- Fluent level written and spoken English;
- Proven ability to prioritise and deliver results, meet competing deadlines and work efficiently to tight timescales;
- Highly organised & have a keen attention to detail;
- Excellent customer service skills;
- Open and flexible approach (from time to time the position requires involvement in evening events and the need to work flexibly to accommodate this / other work spikes);
- Ability to work effectively within a team;
- Strong IT Skills, in particular Microsoft Excel & Word;
- Willingness and ability to review, develop and improve existing systems.
- Fluent level written and spoken French;
- Previous experience of diary / database management;
- Previous experience of organising and delivering events;
- Creative flair.
Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
20 April 2016
A1 (L)
Full-time
36.25
Europe, Eastern Europe & Central Asia
Belgium
Brussels
British Embassy
1
2,088.47
9 May 2016
This is a full-time, four year fixed-term contract for 5 working days (36.25 hours net) per week, but the successful candidate should be ready to attend events outside working hours.
The monthly salary for this position is €2,088.47 A1 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).
Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.
The successful candidates will be subject to professional background checks and security clearance.
Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.
Only applications submitted until 20th April 2016 at 11:55 pm will be accepted.
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