The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Estates
Main purpose of job:
The Estates Manager is a very important role in the effective management of the British High Commission (BHC) office and the residences it uses to accommodate UK based staff. It is important that the post holder provides strong leadership to the Estates Officer and the maintenance team, and equally strong support to the Corporate Services Manager in the management of the estate and in accounting for expenditure incurred in its running.
Estate management
- Ensure housing is provided on arrival, prepared to a good standard and fully equipped, and in line with the FCO local housing policy; disseminate the policy to staff before they arrive and respond
- Forward planning for the strategic management of the estate.
- Manage leases of British High Commission properties and renewing at appropriate times.
- Provide monthly reports of generator performance and fuel consumption.
- Ensure stock records are up to date and Inventory checks are conducted periodically.
- Proactive and reactive maintenance and building works (and associated contract management)
- Support on Health and Safety issues (including building standards, work station assessments and fire wardens); ensure security company has up-to-date names of residents of properties and their contact numbers; ensure Residents have emergency numbers for security company and medical facilities, as well as key CSU personnel; organise regular testing of water supplies to residences and the office
- Reviewing state of furniture and housing packs
- Provide help desk assistance for works requests
- Prompting and reviewing instant feedback from customers of the estates/maintenance service
- Provision of evidence for Key Performance Indicators in the first week of the month
- Completion and maintenance of Supplier authorisation forms and Distribution Sets for estates matters
Procurement and finance
- Advice on supplier selection, service level agreements and management.
- Approval of requisitions within approved limits
- Use of Government Procurement Card for procurement under £1500 in value, and of the local debit card
- Preparation of requisitions for goods and services under £25,000 in value
Resources managed:
The Incumbent will line manage the Estates Officer and Transport and Protocol Supervisor. Manage the Estates and Maintenance devolved budget
Essential on arrival: Computer skills (particularly Word and Excel) - ability to create spreadsheets and graphs; driving skills with a valid licence (applicants may be tested by BHC staff as part of the selection process)
Desirable: technical awareness and skills would be helpful, but more important is the ability to be well organised and to communicate well to UK based and local staff colleagues, and also to service providers. Awareness of Health and Safety, though training can be provided if necessary.
Making Effective Decisions, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
27 April 2016
B3 (L)
Permanent
Africa
Malawi
Lilongwe
British High Commission
1
602,455 Kwacha
1 June 2016
NOTE:
- All applicants must be legally able to work in Malawi with the correct visa/status or work permit.
- The British High Commission in Lilongwe is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
- Employees recruited locally by the British High Commission in Lilongwe are subject to Terms and Conditions of Service according to local employment law in Malawi.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Reference checking and security clearances will be conducted.
- If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.
To Apply
Please click on link below and follow process
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